Share groups

Share groups provide a shortcut for sharing files repeatedly with a specific group of individuals. You can think of them as distribution lists for sharing content.

Any File Sync & Share users in your organization can create share groups, and all those share groups are available for selection when you share a file.

There is no limit to the number of share groups you can create.

You can inspect the details and member lists of your organization's share groups—and modify share groups you have created—from the share group management screen.

Share groups cannot be deleted. You can only remove all members from a share group.

Share group roles

Owner

A share group owner is the user who creates it. Share groups have only one owner.

Only the owner can change the share group details and manage the member list.

If a share group owner is removed from File Sync & Share, all their share groups will be deleted, and any share permissions for these groups will also be lost.

Members

Owners are notmembers of a share group, unless they add themselves to the member list.

Share group members do not need to be users of your organization's File Sync & Share system. External share group members are invited to activate a guest account A guest account is an account, created to give non-File Sync & Share users temporary, limited access to content which has been shared with them or which they have been invited to sign (Advanced File Sync & Share only). to access shared content.

If the owner adds a new member to a share group, the system does not automatically send notification emails about content to the new member which has been previously shared with the group.
The new member must be 'manually' supplied with shared file links to access files which were previously shared with the group.
Folder which were previously shared with the share group will appear in the Sync & Share storage space of the new member.

If the owner removes a member from a share group, that individual loses access to all content shared with the group.

If content is shared with a user and a share group that the user is a member of, and then the user is removed from the share group, the user loses the group permissions to the shared file. However, their individual permissions to the shared file for the user are still valid.