Introducing Acronis Email Archiving for Microsoft 365

Available today, Acronis Email Archiving for Microsoft 365 is designed to enable managed service providers (MSPs) to efficiently expand service portfolios to include in-demand email archiving for Microsoft 365.

Email archiving is essential for regulatory compliance and sound business practices. For many organizations, archiving is complex and expensive. Meeting various regulatory requirements is almost impossible. For MSPs, there is opportunity in organizations’ struggle to get email archiving and, in general, compliance, under control. MSPs that can efficiently offer email archiving services can deliver new revenue and increase customer stickiness without increasing costs or complexity for themselves.

For MSP clients, compliance with regulations around the world, such as GDPR, HIPAA, NIS 2, SEC 17a-4 and CFTC Rule 1.31, is not just a legal necessity but a critical aspect of maintaining trust and operational integrity. MSPs can step in where clients fall short in meeting compliance requirements.

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Some organizations might not fully grasp the importance of email archiving, but it’s an essential practice for compliance and business reasons. They might also not realize that Microsoft does not, and does not claim to, secure their data. They need another technology provider to store and protect their data. With Acronis Email Archiving for Microsoft 365, an MSP can serve as that provider.

Email archiving is essential for compliance because it helps businesses meet several key requirements:

Regulations often mandate that businesses retain email records for specific periods. Those retention periods can vary significantly depending on the mandate. Email archiving ensures that all emails are captured and stored in real time, meeting retention obligations.

Audits are a regular part of compliance. Email archiving provides the necessary tools to quickly and efficiently produce email records, ensuring that businesses are always audit-ready.

In the event of legal disputes, businesses must be able to produce relevant email records. Email archiving enables quick and accurate retrieval of emails, facilitating a swift and documented response to legal inquiries.

Email archiving safeguards data from accidental or malicious deletion, ensuring that critical information is preserved and protected. Critically, it ensures that users with access to or knowledge of backup schedules cannot send and receive emails and delete them between backup windows. Sending and receiving emails during windows would eliminate any trace of them since emails are archived in real time.

But email archiving delivers more than just assurance of compliance. It delivers other tangible business benefits as well. For instance, email archiving can hold a key place in an organization’s disaster recovery plan. It ensures that emails are available and accessible after a catastrophic event such as a natural disaster or cyberattack. And it helps to prevent data loss due to user negligence — a frequent initiator of cyberattacks — as well as malicious user activity. Ultimately, email archiving is just good business.

Email is the primary form of communication in business — especially externally. Therefore, for both MSPs and their clients, trying to ensure compliance without a dedicated email archiving solution is close to impossible.

Retaining emails for required periods is a crucial requirement because there are so many different regulatory frameworks that mandate it. In the United States alone, a mix of requirements stipulates different periods of email retention. IRS tax regulations, for instance, require all companies to keep emails for a minimum of seven years.

By contrast, per the HIPAA Security Rule, health care organizations must retain electronic communications containing HIPAA policies and procedures for a minimum of six years. Other regulations stipulate different retention times but apply only to certain types of organizations, such as public companies or government agencies.

Knowing how long to keep specific types of information in an email archive can itself be extremely difficult. MSPs can help, but only if they have a solution that enables them to manage the complexities of compliance for their clients.

Acronis Email Archiving for Microsoft 365 enables MSPs to simplify e-discovery and regulatory compliance for clients of all sizes, including those in highly regulated industries. With Acronis Emal Archiving for Microsoft 365, MSPs can deliver complete, natively integrated data protection for Microsoft 365, including backup and recovery, email security, collaboration app security and email archiving. The solution enables them to unlock new revenue streams while delivering clients peace of mind with the assurance that their critical data in Microsoft 365 is comprehensively protected.

Acronis Email Archiving for Microsoft 365 enables MSPs to:

• Facilitate regulatory compliance: Aid compliance with GDPR, HIPAA, NIS 2 and more, and deliver powerful compliance capability, robust encryption and adaptable retention policies tailored to suit various industries.

• Simplify client e-discovery: Offer clients rapid, powerful search and e-discovery capability, facilitating immediate access to essential archived information.
• Unlock new revenue: Expand your service portfolio, adding value and increasing profitability through Acronis' all-inclusive data protection solution that enables protection for more than 25 workloads and natively integrates advanced cybersecurity with secure backup.
• Deploy with ease: Provide your clients with a SaaS, cloud-hosted fully maintained email archiving solution supported by a global network of data centers, eliminating the need for hardware and enabling data sovereignty.
• Centralize management: Centrally manage email archiving, backup, email security and collaboration app security for all clients, simplifying Microsoft 365 data protection and management.

Acronis Ultimate 365 enables MSPs to efficiently deliver the most complete 7-in-1 protection for Microsoft 365, integrating backup, XDR, email security, collaboration app security, email archiving, security posture management and security awareness training, in a single, intuitive, multitenant platform. MSPs pay only for the services they use and deliver to clients maximum value for money.

Acronis Ultimate 365 delivers:

Complete Microsoft 365 protection in a single integrated platform: Protect it all. Confidently protect all aspects of your clients’ Microsoft 365 seats with natively integrated data protection, cybersecurity, posture management and security awareness training.

Fastest time to profit: Remove all barriers to product selection, contract negotiation, staff training and client onboarding. Just sell and enable services with the flick of a switch and start making money.

The most efficient management available: Manage all customers and services in a single platform, minimizing required time and expertise. 

Acronis Email Archiving for Microsoft 365 is a powerful solution that addresses the critical need for email archiving and compliance. Its real-time capture, immutable storage, flexible retention policies, advanced search capabilities and full integration with Acronis Ultimate 365 make it an indispensable tool for MSPs.

Now available

Get Acronis Email Archiving for Microsoft 365

Act now